About the role:
Reporting to the Chief of Finance & Business Services, this position is full-time and provides an important service to the OCA team and Board. The role is responsible for coordination of all matters relating to corporate governance, business insurance and policy compliance, and supports effective staff planning and communications. Your key responsibilities will be to:
- Produce and despatch board and committee papers, including agendas, minutes and governance papers.
- Facilitate processes related to board and committee meetings, effectively maintaining assurance and quality control, including follow up of action registers.
- Provide secretariat and administrative support to the CEO, Board and Committees.
- Maintain company records and ensure compliance for key business activities including leases and insurance.
- Maintain up to date business registers including risk, policies, complaints and conflict of interest.
- Provide executive support to the Chief of Finance & Business Services.
- Manage, update, coordinate and distribute the OCA business calendar.
- Co-ordinate OCA staff events including staff meetings and planning days.
- Write and distribute staff communications including CEO updates, staff meeting notes and newsletters.
- Drive integration of quality management principles at OCA to support continuous improvement.
- Contribute to a culture of awareness, accountability and decision making through effective collaboration, working cross-functionally and forming strong relationships and partnerships.
This position is a full-time fixed term contract for a two-year period with the option to convert to ongoing employment.
Ovarian Cancer Australia is the leading national body for ovarian cancer in Australia. Our vision is to save lives and ensure that no woman with ovarian cancer walks alone. Our focus is to provide care and support for those affected by ovarian cancer; and represent them by leading change.
Our people are encouraged to participate in planning and decision-making, and a supportive environment, continuous improvement and inclusivity form an important part of our culture. We offer not-for-profit salary packaging and flexible working arrangements including a hybrid working model.
The successful candidate will have:
- Demonstrated relevant corporate governance experience with a minimum of two years’ supporting a board in a committee secretary/governance capacity.
- A proven track record of effective stakeholder management, including directors, executives and managers.
- Strong attention to accuracy and detail with a logical and practical approach to tasks.
- Excellent verbal and written communication.
- Excellent organisational and administrative skills.
- Proven issue identification and problem-solving capability.
- Proven analytical and research skills.
- A high level of IT literacy, proficient in Microsoft applications and SharePoint.
- A qualification in a related discipline will be highly regarded.
- A positive, collaborative and ‘can do’ approach with the initiative to work both in team and autonomously in a fast-paced environment.
Download a full Position Description
Telephone enquiries regarding the position can be directed to:
Shirley Getley – People & Culture Manager, on 0417 282 367
Applications must include: a cover letter addressing the key selection criteria; and a complete and current CV. Please email applications to email@example.com
Only applicants with full and permanent working rights in Australia will be considered.
Closing date closing date extended to Tuesday 31 January 2023.
We will be shortlisting and interviewing as we receive applications and may appoint the right candidate ahead of the closing date, so if this sounds like your next career move, apply today!